Every business is unique, as are the benefits that will be derived from implementing a digitally based document system.
In the majority of offices, the space required to store filed documents increases over time. This reduces available office space and makes it more difficult to keep track of, and retrieve information. Also, there is the potential risk of losing valuable information, especially irreplaceable, original documents, to degradation, loss or damage. Such a loss could threaten the long-term viability of a business.
One of the major benefits of scanning documents is to provide a digital backup for unique, original hardcopy materials, so that fading, damage or loss of records is no longer a concern.
To summarize, the main benefits of converting paper documents to a digital format include: saving valuable office space, ease of access to information, more efficient time management, increased productivity and the safety and preservation of crucial documents.